Human Resources



New Applicant Tracking System Coming in January

To: UT State-wide Faculty and Staff
From: Linda Hendricks, UT Chief Human Resources Officer
Subject: New Applicant Tracking System Coming in January

Even as the pace on campuses may be slowing down toward the holidays, human resources staff are gearing up to launch a new applicant tracking system that will improve job search, application and hiring processes across the University.

The new system is scheduled to launch on Jan. 18, 2012, and will integrate staff job postings at each campus and institute into a single, easy-to-navigate and efficient online database.

This is an important initiative for recruiting and retaining talented employees and has many benefits for both job seekers and staff.

Current and prospective employees will find it easier to search open positions, upload required materials and submit employment forms after accepting an offer. Search features will allow customized queries by campus or institute, geographic region, zip code and job function. Job postings also will be removed automatically once positions are filled.

Staff tasked with filling positions will find it easier to post jobs, search applicant materials and request and receive necessary approvals from HR throughout the hiring process.

The new system also will allow staff to review important hiring trends such as time-to-fill and diversity metrics and analysis of why applicants decline job offers to better identify areas needing attention.

Examples of other universities using the same system include Georgia Tech, Cornell and Purdue.

Training for recruiters is underway and continues this week. Training also will be available for hiring officials and will be held at each campus and institute after the winter break.  Human resource offices will be sending invitations to these trainings in a few days.

Although next month’s launch does not include faculty positions, plans are in the works to add them soon.

Look for more information to come in January, and contact human resource offices or the HR Call Center at (888) 444-UTHR with questions in the meantime. Answers to some frequently asked questions about the new system also are available at: http://humanresources.tennessee.edu/recruitment/faq.html.

Thank you for all you do for the University.

Linda

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