Educational Leave Procedure

Section 300, Proc. 335
Effective: 5/07/08

Objective:

To describe the process for full-time regular faculty and staff employees to request time off to continue their education and/or participate in research, grants or fellowships.

Who is affected:

All full-time regular staff and faculty.

Procedure:

1. Requests

Employees requesting an educational leave should submit a written request along with any forms required by the specific agency or funding entity. The request should be submitted well in advance of the beginning date of the educational leave. All requests for educational leave must be approved by the employee?s immediate supervisor, the chief human resources officer for the Knoxville area, and the vice president or vice chancellor of the employee?s budgetary unit. All requests should include a beginning and end date.

2. Required forms

Once an educational leave has been approved, the individual?s department should submit an e-form through IRIS placing the individual on the appropriate leave of absence. Once the individual has returned, another e-form should be submitted returning the person to regular pay status.

3. More information

See also HRO355 for more information regarding leaves of absence.