Time Off to Vote Procedure

Section 300, Proc. 395
Effective: 5/07/08

Objective:

To ensure that every regular staff member has the opportunity to vote in local, state, and federal elections.

Who is affected:

Any employee who is a registered voter on the day an election is held.

Procedure:

1. Time Off to Vote Criteria

The request for time off to vote must be received no later than noon on the day before the election for which the request is made. No employee will be permitted time off to vote in an election where the polls are open three or more hours before or after the employee?s time for reporting to work.

2. Supervisor Determines the Three-Hour Period

Each employee?s supervisor will specify the hours during which the employee may be absent to vote, which may not exceed three hours.

3. Reporting Time Off to Vote

Time off to vote is reported on the Biweekly and Salaried Employee Time Reports as VLx, Voting Leave.