Title Lists Procedure

Section 100, Proc. 165
Effective: 1/29/08

Objective:

To explain the procedure for creating, changing, deleting, and maintaining the Official Job Title List and the definitions of the terms associated with the list.

What is affected:

Every position must be assigned a job title from the University Job Title list.

Procedures:

1. University Job Title List

This is the official list of all job titles for the university.  Human Resources is responsible for assigning a title to each position.  The list is available in the Human Resources-Compensation website under Job Families (http://hr.utk.edu/compensation.shtml).  The following terms are associated with the job title list.

  1. Job Family – This is the broadest of the terms and consists of various jobs involving work of the same nature but requiring different levels of skill and responsibility.
  2. Job Title – Describes in a general way a group of similar positions at the same level.
  3. Pay Grade – Pay grade defines the point in the hierarchy where the job fits.  Refer to Policy/Procedure No. HRO430 Job Classification.

2. Adding, Changing, and Deleting Job Titles

A campus or institute may make a proposal to add, change, or delete a job title, working with Human Resources-Compensation.  A committee of representatives from each campus/institute will review the proposal and make a determination.  The job title list will be updated to reflect any approved changes.

3. Creating/Changing Positions Through the Eform Process In IRIS

Human Resources-Compensation is responsible for reviewing eforms submitted by departments in the Knoxville Area to create/change a position, including staff, faculty, and student positions.

Once the position has been created/changed in IRIS, an email is generated to inform the department of the creation/change and the eform and any paperwork associated with it are kept in Human Resources-Compensation.

Flowchart for Creating New Position

Flowchart for Creating New Position