Limited Duration Appointments Search Procedures

Purpose:

To provide a means by which departments can fill short-term, exempt, regular, full-time positions funded on an ‘E’ account.

Procedures:

1. The department considering hiring an employee in a limited duration exempt position must first contact Human Resources (HR)-Employment to determine potential eligibility for limited duration status.  If HR-Employment approves, the department will complete and submit to HR-Employment a Request to Search along with documentation explaining the reason for the position.  The documentation must include, at a minimum: a) the specific project for which an LDA needs to be hired, b) the budget for the project, specifically indicating the amount the LDA will be paid, c) the reason for the immediate need to hire an LDA. (e.g., must make an immediate hire, but plan to be working with OED for a fully-approved search, etc.)


2. HR-Employment will notify OED of all limited duration appointments.


3. HR-Employment will post the position on the university web site for a minimum of five working days.


4. The department will schedule and conduct all interviews, choose a candidate, and contact HR-Employment to discuss salary options.


5. The department returns the completed Staff-Exempt Employment Authorization, employment application and official transcripts to HR-Employment.


6. Employees appointed to limited duration positions must be informed in writing that the position is for a limited duration expected to be up to twelve months.  HR-Employment will prepare and send the official offer letter. All limited duration appointment offer letters are signed by the Human Resources executive director.


7. An extension of up to twelve months may be required. However, the total length of any limited duration regular appointment may not exceed thirty-six months.  Any request to extend the appointment must be submitted on a Request to Search (Renewal) prior to the expiration of the twelve month period, and must follow the same approval/signature route as the original request.  An approved extension will not have to be posted or advertised.  However, the employee must be notified in writing of the extension.  If the position exists for thirty-six months and the department wishes to continue the position, a full affirmative action search must be conducted.  Pending the outcome of this search, any continued appointment must be on a term basis.

Contact HR-Employment

221 Conference Center Building
Knoxville, Tennessee 37996-4125
Phone: 865-974-6642
Fax: 865-974-0659