Non-Exempt Search Procedures

1. Department completes and submits the Request to Search form to the Human Resources (HR)-Employment office. The Office of Equity and Diversity is not required to approve non-exempt searches.


2. HR-Employment will post the position on the university web site for a minimum of five working days.


3. If the department wishes to advertise the position more widely, they may contact HR-Employment to arrange external advertising.


4. HR-Employment will forward (by e-mail) to the department all applications for candidates who meet the minimum qualifications of the position.


5. The department determines which of the applicants to interview and schedules the candidates for interviews. The department conducts all interviews.


6. At the close of the interview process, the department chooses a candidate for the position; then contacts the employment counselor to discuss salary options.


7. Once salary options have been determined for the candidate, the department completes the Non-Exempt Employment Authorization form and returns it to the HR-Employment office, 221 Conference Center Building, 37996-4125.


8. HR-Employment will make an offer to the candidate by telephone, and inform the department of the hire. If the candidate declines the position, the department will be contacted to determine next steps, such as hiring another interviewee or re-advertising the position.


9. All applicants who were referred and NOT hired should be reported to HR-Employment on the Non-Exempt Employment Authorization/Non-Authorization form by completing the bottom (Non-Authorization) portion of the form.


10. The HR-Employment office will schedule the new employee for orientation, and in the case of an internal transfer, will process the necessary paperwork for transfer employees.

Contact HR-Employment

221 Conference Center Building
Knoxville, Tennessee 37996-4125
Phone: 865-974-6642
Fax: 865-974-0659