Authorization for Release of Final Paycheck
Regular employees who are leaving the university are required to complete an Authorization for Release of Final Paycheck form in order to:
- return university property,
- clear all debts owed to the university, and
- and arrange for the release of the final paycheck or direct deposit.
The check-out process includes graduate assistants and employees who are retiring from the university. Departments should initiate the check-out process per the instructions on the form. Employees must complete the following steps (also on form) to complete process before submitting the form to Human Resources:
- Complete steps 12–15 of the check-out process, Section 2. These steps require you to visit the department for check out on or before the last day of employment.
- Do NOT leave a section blank. If an item does not apply to you, state does not apply in the notes column and state yes in the cleared column.
- Provide correct forwarding address, Section 3.
- Provide signature upon completion, Section 3.
- If you owe fees/equipment/uniforms/etc. to the university and wish to have the item amount(s) deducted from your final paycheck, contact Human Resources at 865-946-8847. Otherwise you must clear all debts and provide proof of payment upon picking up your final paycheck from HR.
Note: Proof of payment (receipt or payment plan agreement) and a valid photo ID will be required to pick up your final paycheck from Human Resources, Suite 105 Student Services Building.
If all areas are cleared for checkout, submit your completed form to Human Resources on or before your last day of employment to ensure your final paycheck will be direct deposited into your account on your next scheduled direct deposit.
Send completed Authorization for Release of Final Paycheck form to:
105 Student Services Building
Knoxville, TN 37996-0213
For more information, visit Policy HR0515 on Collection of Debts Owed to the University or contact Human Resources at 865-946-8847.
NEW – coming March 1, 2018, electronic exiting process to replace current Authorization for Release of Final Paycheck paper form process for Knoxville campus!
Effective March 1, Human Resources is introducing a redesigned process for authorizing the release of final paychecks (more commonly known as the checkout process) for regular employees and graduate students who are leaving their employment with the university.
An exit interview is an invaluable source of information that the university can use to assess the quality of work life and identify opportunities for improving employee retention and engagement.
Human Resources use an automated, web-based exit interview process. Employees who are leaving the university will be sent a link, to their UT email address, to an exit interview questionnaire. The questionnaire will take less than 10 minutes to complete and all responses will be kept confidential. The survey will be accessible from a desktop or laptop computer, a tablet, or a mobile phone.
Employees may also elect to schedule an appointment with an Employee Relations Counselor to review and complete the document. Employees may complete a hard copy Exit Interview Questionnaire and turn into Human Resources at 105 Student Services Building. If you have questions about exit interviews or other employee retention strategies, contact Nate Taylor in Employee Relations at 865-974-6686.
The University of Tennessee participates in a joint federal and state program that provides benefits to unemployed workers who have lost their jobs through no fault of their own.
The state’s Department of Labor and Workforce Development determines the eligibility for, and the amount of any unemployment benefits.
Knoxville Area Office
John J. Duncan Federal Building
710 Locust Street, Room 101
Knoxville, TN 37902-2557
Nashville District Office
US Department of Labor
Wage & Hour Division
1321 Murfreesboro Road, Suite 511
Nashville, TN 37217-2626
Unemployment Claims Center
PO Box 280870
Nashville, TN 37228
For out-of-state claims, contact your local Department of Labor.
Separation notices are completed upon request. Departments should send any time-sensitive requests for separation information received from the Department of Labor to 105 Student Services Building for completion.
For all other questions regarding the exit process, contact Human Resources at 865-946-8847.