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University of Tennessee Knoxville-Area Human Resources Procedure 102

SUBJECT:                     Emeritus Status

SECTION:                     100

PROCEDURE:              102



EFFECTIVE:                 5/9/2019


To recognize retiring faculty members or administrators for distinguished service to the University of Tennessee over an extended period of time.

Who is affected:

Retiring faculty members who are professors at the time of retirement and administrators typically retiring with the rank of president, dean, vice chancellor or provost with a long and distinguished career with the university. Exceptions to this rule may be made by the chancellor.


  • For faculty members and administrators of a campus or institute, the dean or department head of the college or the vice president of the institute, has the authority to request emeritus status.
  • For administrators in the university system, the authority for requesting emeritus status rests with the president.
  • The chancellor, vice president or president confers emeritus status by writing a letter to the retiring employee, with a copy to Human Resources.
  • If the employee is retiring and will not return to paid status, Human Resources-Records will change the tenure info type in IRIS to emeritus after the letter is received.
  • If the employee will be rehired, the department will need to create a position with the title of emeritus by processing an electronic position create/change form. Once the position is created, the department can either process a Record Friend electronic form, if the retiree will not be paid, or process the initial hire/rehire paper form.
  • For reporting purposes, the emeritus status will need to be recorded on the tenure info type. The person running the report should request information on active and inactive employees to capture an accurate count of all holders of emeritus status.

Note: Emeritus status is an honorary title for which no formal privileges are available.