New Employee Welcome

If you are working in a remote position and reside outside of the greater Knoxville area, please contact UT Knoxville Human Resources for available locations to complete the I-9 paperwork.

Please complete the following required documents and return to Human Resources using the instructions below:

• W4 – Please include your social security number in the box at the top right-hand side of the form.
• Personal Data Form – Follow the link and select “Personal Data Form” from the alphabetical list.
• Release of Final Paycheck
• I-9 Completion:
  • Please complete page one of your I-9 on or before your first day of work through the Equifax website. Please select UT Knoxville as the location you will be working at even if your work location is not in Knoxville. We recommend that you keep a copy of the confirmation of completing page one of your I-9 through this website.
  • Please schedule your I-9 appointment on the New Employee Welcome webpage (the Appointment Calendar is located at the bottom of the page).

1. 1. 1. Please note that for the I-9, you will need to bring appropriate documents for proof of identity and eligibility to work in the United States to this in person appointment.
      2. For more information about appropriate documents, see the I-9 form and instructions here: https://www.uscis.gov/i-9.
         Failure to present required I-9 documents on or before your first day of employment will delay your ability to begin work.  

For the security of your personal information, please only submit the completed required documents to Human Resources via one of the following methods:

1. 1. 1. EMAIL: as a REPLY to this email ONLY.  Please do not send in a separate message, as it will not be sent encrypted or secured.
      2. IN PERSON: Bring your completed documents with you to your I-9 appointment, where an HR Associate will assist you.

One week before your first day of work

Locate your netid, and set up your password and Two-Factor Authentication. Once you have completed that process, utilize your netid and Two-Factor Authentication information to complete your direct deposit information online at https://directdeposit.tennessee.edu. You will be required to upload a picture or pdf of a cancelled check or letter from your financial institution verifying your account information.

• 2023 Benefits (effective 1/1/23) and Premiums (begin in December paychecks)
  • 2023 Benefits Comparison Chart
  • 2023 Premiums Table
• Informational materials:
  • 2023 Benefits Orientation Booklet
• Forms (Required): DUE WITHIN 30 DAYS OF HIRE DATE
  • 2023 Enrollment with Basic Life (return the form if you enroll or refuse coverage)
• Forms (Optional): DUE WITHIN 30 DAYS OF HIRE DATE
  • Voluntary Accidental Death
  • Long Term Disability
  • 2023 Flexible Spending (FSA)
  • 2023 Health Savings (HSA)
  • Securian Handbook – Voluntary term life (if interested an Edison ID is required. Please contact your Insurance Coordinator for your ID)

Return completed forms via email from your UT email account to utinsurance@tennessee.edu. (Do not use personal email accounts)
Type ENCRYPT in the subject line to secure the email.

• Additional Resources
  • Insurance Presentation (Insurance website)
  • Insurance will offer Zoom sessions on the second and fourth Mondays of each month from 9:00 am – 10:00 am (Click here to join with meeting ID: 962 8749 3993 and password: 442565)

• Informational materials and forms:
  • Exempt new hire packet (offer included a monthly rate)
  • Nonexempt new hire packet (offer included an hourly rate)
• Return completed forms to retirement@tennessee.edu.
• Additional Resources:
  • Retirement Presentations for: (Retirement website)
    • Exempt (Monthly)
    • Non-Exempt (Biweekly)
  • Retirement will offer Zoom sessions for:
    • Non-Exempt employees on the first and third Wednesdays of each month from 11:00 am – 12:00 Noon (Click here to join with meeting ID: 913 6162 7178 and password: 818032)
    • Exempt employees on the second and fourth Wednesdays of each month from 11:00 am – 12:00 Noon (Click here to join with meeting ID: 969 2012 1922 and password: 082946)

Please review the following presentations for helpful information.

• Office of Equity & Diversity and Title IX Office (OED and Title IX websites) Resource Card
• UT Police Department (UTPD website)
• Ombuds Services (Ombuds website)
• Public Safety: Physical Security (Informational Video)

VolCard
The VolCard is your official University of Tennessee identification. The VolCard Office is located at 408 Student Services Building, 1331 Circle Park Drive. They may be reached at 865-974-3430.

How to obtain your VolCard:

Your VolCard is your university ID to be used for identification purposes or access to goods and services to which you are entitled. Your VolCard is available on either an Android phone or combined iPhone and Apple Watch device. You will be able to activate your VolCard credentials on your mobile device on or after your first day of employment.  Visit the VolCard website for instructions on how to activate your credentials on your selected device.

Parking Permit
A parking permit is required to park in all university owned lots and garages. To secure a parking permit visit the Parking Services office on your first day of employment. You will need vehicle information including year, make, model, and tag number. Parking Services office is located at 2121 Stephenson Drive.

Virtual Tours

• UT Knoxville Area Campus
• Knoxville Community

RecSports Memberships

Click here to read about different membership packages, start a trial membership or to sign up for a faculty/staff membership of your own.

You will receive an invitation to attend an Organizational Introduction. This session will provide information about the university, various programs, benefits that are available to you as an employee and how you can engage with the campus community.  Organizational Introduction sessions are held via Zoom each month.